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Erasmus+ KA 103

  • Join Facebook Group – Erasmus+ UJ wyjazdy/outgoing. Joining the group will enable you to get in touch with other students who are taking part in the Erasmus+ Programme.

NOTE: Switzerland is excluded from the Erasmus+ programme. You can apply for a  scholarship in Switzerland but it cannot be financed from the Erasmus + programme budget. Scholarships will be awarded by the Swiss Government. Scholarship rates will be published at a later date.

Recruitment for the Erasmus+ programme takes place exclusively through the USOSweb system only. To participate in the recruitment process, you must log in to the USOSweb system, enter the Student Exchange tab and submit the application.

General schedule of the first call for applications for Erasmus + program in the academic year 2023/24:

    16.01 - 05.02.2023 - recruitment deadline, submission of applications via USOSweb system

    02.02 - 19.02.2023 - qualification and mobility approval via USOSweb system

    20.02 - 26.02.2023 - appeal procedure

    27.02 - 05.03.2023 - final mobility approval via USOSweb system

A list of Erasmus+ institute / faculty coordinators is available [here]

Check where you can go. You can find a list of foreign universities in the USOSweb system (Student mobility tab). 

The  criteria should be checked on the home page of your JU home institution. The  list of criteria for all Erasmus + Study units is available [here].

The updated list of agreements: 

https://ujchmura.sharepoint.com/:x:/t/koordynacjaprogramuErasmus-INPiSM/EYgqNO8X-3BCupg3SEoS5kABBCuBZkseD6GR0yV3d2b2nA?e=UhhoNY

You can go for one semester (winter or summer) or the whole academic year (depending on the agreement). 
1 semester = 5 months
1 academic year = 10 months
 
EXTENSION

Extension of mobility for the next semester


The Extension Form should be sent to Jagiellonian University no later than 4 months from the start of the mobility (partner and home university coordinators' signatures are required). Extending mobility for another semester is possible within one academic year, i.e. from the winter semester to the summer semester (in total for the whole academic year).

Extension due to longer stay


If the planned mobility period is longer than the financing period indicated in the Grant Agreement, it should be reported to the International Students Office no later than 30 days before the end of the financing period. After receiving the information, the International Students Office will prepare an annex to the Grant Agreement, which the student and the university must sign. 
The student can calculate the mobility duration using the Erasmus+ Grant Calculation file. To calculate the duration of the mobility, please indicate the start and end dates of the mobility. 


SHORTER MOBILITY


It is possible to withdraw from the whole academic year scholarship for only one semester. Please submit to us a Declaration of Resignation including one semester.


RESIGNATION


To withdraw from the scholarship, you must submit or send a scan of the Declaration of Resignation to the International Students Office. Please send us your withdrawal as soon as possible so that other students have a chance to leave. If you withdraw, someone else may participate in the programme. 

Before the start of the Erasmus+ mobility students need to fulfil the following conditions:

 

Checklist:

  • Send an Application form to the foreign university (mandatory)
  • Submit Learning Agreement for Studies  (‘Before the mobility’ part) signed by the coordinator of the JU and by the coordinator of the host university. In the case of programme differences, fill the Annex: Aneks do LAS
  • Sign the grant agreement in the International Students Office
  • Submit the Bank details form 
  • Submit the copy of the European Health Insurance Card – EHIC
  • Submit the copy of additional health insurance (medical expenses)
  • The confirmation of having a student’s status for the following year of studies – available in the USOS system
  • Take the OLS language test 

The scholarship payment depends on the fulfilment of the abovementioned requirements. If you have undertaken all of the activities described, you are good to go!

We wish you luck on your Erasmus+ scholarship!

NOTE: Outgoing students, who have been granted the Erasmus+ scholarship are eligible to stay abroad for - 5 days. Students whose stay lasted 5 days  less shall keep the whole amount of received scholarship according to the financing agreement. Students whose stay lasted longer than 6 days can apply for the increased amount of the scholarship, reporting it to the International Students Office via e-mail not later than one month before the end of the stay.

Every outgoing student is obliged to settle all the formalities in 2 places:

  • International Students Office
  • sending faculty/institute

Faculty/institute coordinator can provide you with the information on the procedure concerning the credit of studies abroad, here you can find the contact details

We do not provide photocopying services, so please, submit COPIES (you can keep the originals) of the following documents:

  1. Learning Agreement for Studies: ‘Before the mobility’, ‘During the mobility’ (if there were changes), and ‘After the Mobility’ (LAS) – all of the documents have to be signed by: the student, the coordinator of the faculty/institute at JU and coordinator of the host university. Documents without any of the signatures will not be accepted.
  2. Transcript of records – this is a document issued by the foreign university after passing all of the courses. Transcript of records = Table C in After the Mobility section. *In the case of Research Projects you need to submit a certificate, which is the confirmation of finishing the Research Project, instead of the Transcript of records.
  3. Confirmation of stay – the document should include the dates of arrival and departure to/from the foreign university. We accept different documents, if they consist of the abovementioned dates (dd/mm/yyyy).
  4. Submit on-line participant’s report MT+ – the survey is sent automatically from the Mobility Tool+ to the e-mail address. NOTE: The survey has to be filled and sent without printing. Every student has to receive the confirmation after sending the survey to the e-mail address.
  5. Take the language test after the return from the scholarship

Students have to settle all the formalities within 30 days after returning from the partner university. Students shall submit all of the abovementioned documents in person, by mail, fax or scan of the documents via e-mail. In the case of a delay in issuing the Transcript of records by the partner university, the time to settle the formalities will be extended to one month.

NOTE:

In the case of one semester scholarship:

  • The Erasmus+ grant will be paid in two instalments
  • The first instalment is paid before the start of the mobility, in the amount corresponding to 150 days of stay in the foreign university
  • The second instalment is paid after the scholarship has terminated and the Participant has successfully settled all the formalities, took the test, and submitted the on-line survey. Additionally, Confirmation of stay has to consist of information that the stay at the foreign university lasted less than 150 days.
  • In the case of shorter stays, the second instalment will be reduced, or will not be paid; in the case of stay that lasts less than 120 days, the outgoing student shall reimburse a part of the amount of the scholarship
  • The amount of the scholarship is calculated according to the number of days in the Mobility Tool+, but it is possible to check it, using this calculator.

In the case of the scholarship for the whole academic year:

  • The Erasmus+ grant will be paid in three instalments
  • The first instalment is paid before the start of the mobility, in the amount corresponding to 150 days of stay in the foreign university
  • The second instalment is paid before the beginning of the spring semester
  • The third instalment is paid after the scholarship has terminated and the Participant has successfully settled all the formalities, took the test and the on-line survey. The Confirmation of stay has to consist of information that the stay at the foreign university lasted less than 300 days (10 months).
  • In the case of shorter stays, the second instalment will be reduced, or will not be paid; in the case of stay that lasts less than 255 days, the outgoing student shall reimburse a part of the amount of the scholarship
  • The amount of the scholarship is calculated according to the number of days in the Mobility Tool+, but it is possible to check it, using this calculator.